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Flexecutive (n): A freelance professional creating order from disorder.

Providing systems and knowledge to grow your business.

About

By providing fast, accurate accounting and administrative systems, Flex Administration makes growing your business simple.

 Chances are you started your company because you saw an opportunity to follow your passion.  Most people don’t become their own boss to get bogged down in numbers, paperwork, and stress.  They may not be exciting, but invoicing, taxation, payroll, and administration are vital to a business’ success.

Many small-businesses leave their accounting and administrative tasks to the end of the month, by which time the paperwork is overwhelming.  This creates more pressure, as people panic about getting the work done, paying staff, suppliers, and contractors and avoiding penalties from the IRD.

 As a business owner, time is your most precious resource.  If you’re worried about GST, payroll, bookkeeping, and administration, you have less time to do what you love.  By streamlining your finances and paperwork, Flex Administration can restore your work/life balance, giving you more time to follow up leads around Christchurch, grow your business, and do what really drives you.

 Flex Administration can cure your bookkeeping headaches, and take the stress out of your finance and administration.  We’re Xero Certified, a FlexiTime partner, and have extensive experience with MYOB and a number of accounting and payroll programmes.  We’re confident we can work with whatever systems you’re currently using to help streamline your office.  We can also run Xero setup, conversion, and training to help you better manage your accounts.

 Flexibility is key, it’s part of our name after all!  We will adapt our services, and tailor a unique plan for whatever you need.  We can work from your office or ours, with hours to suit your business requirements.

 By eliminating mistakes and keeping you on top of your admin, accounts and office work, Flex Administration can improve your cashflow, your profit and loss margins, and your business model.

At Flex Administration we pride ourselves on delivering timely, accurate, high-quality financial and administrative services that save you and your business time and money. View our services page for how we can help make your life simpler.

Services

Flex Administration provides experienced accounting, payroll and administrative services for businesses in Christchurch and around Canterbury.  We pride ourselves on being flexible, efficient, and accurate at all times.

We’ll keep you on top of your bookkeeping and paperwork, without needing to hire an employee.  We’re flexible, can work from our office or wherever you are in Christchurch, and tailor our hours and services to suit your requirements.

Need to cover leave?  Flex Administration can seamlessly fill in at your Christchurch office while your accounts person or PA is away.  We’ll keep your business running smoothly, with no gaps in payments or backlog to sift through once they return from holiday.

Flex Administration specialises at understanding how businesses are run, and finding ways to improve the systems and processes.  We’re flexible and can work collaboratively so you get the most from our services.  Whether that means co-operating with your accountant or management team, assisting your staff with financial and administrative work, or recommending another contractor if you need help beyond the scope of our services.  Whatever you need, we’re committed to helping you run your business better.

Our services include:

  • Xero Setups, Conversions and Training: We’re Xero Certified and can teach you how to use it more effectively.
  • MYOB AccountRight and Payroll Maintenance: We can work with the system you’re most comfortable using, or help you convert to Xero if you’d like a simpler option.
  • Invoicing & Cashflow: Have you ever been so busy you forget to send invoices? Perhaps you’ve lost track of which creditors have been paid?  Our Flexecutives can improve your cashflow, so you and your suppliers get paid on time.
  • Payroll: Your employees and contractors will stay happy when they’re paid correctly, and on time.
  • GST & PAYE: We’ll keep you on top of your taxes, helping you avoid IRD penalties and a large bill from your accountant.
  • Word Processing: Do you know what you want to say but sometimes have trouble putting it into words? Perhaps writing letters and emails takes an age?  Our Flexecutives are fast and accurate at typing, saving you time and eliminating mistakes.
  • Data Entry: Our Flexecutives can keep your records accurate, and up-to-date.
  • Proofreading: Spelling mistakes and grammatical errors on company documents can give people the impression you’re unprofessional, or not experienced at what you do. Our Flexecutives can quickly review and correct your letters, presentations, or quotes so you make a favourable first impression.
  • Forms: We can create custom forms and documents for whatever you need.

If you need help around the office but can’t find what you need on our services list, just let us know.  We can create a unique plan for your business that specifically targets your needs.  If you’d like to run your business better, contact Flex Administration today on 021 555 448 for a free, no-obligation consultation.

The Team

Flexecutive Director, Sharon Hartley

When it comes to accounting and finance, Sharon knows what works.

She spent around two decades working in various accounting firms and finance companies, doing payroll, GST returns, administration and data entry for a number of Christchurch businesses.  She learned the accountant’s way of doing things, which includes trust, professionalism, and high standards and ethics.  They’ve become her life habits and just part of the way she conducts business.

Sharon founded Flex Administration so she could work with small-to-medium business owners, and help them run their companies more efficiently and effectively.  Truth be told, she was getting a little tired of spending all her time around accountants, and wanted to work with people who are passionate about what they do.  More than just bookkeeping, Sharon enjoys getting inside businesses to see how they work and identify systems, processes, and other areas where companies can be more productive.

“For me, being Flexecutive Director is a chance to help develop businesses around Canterbury.  Whether that’s improving their cashflow, or generally making their office simpler to run I love the satisfaction that comes with making good businesses better.”

 Born and raised in Christchurch, Sharon loves all aspects of project management and taking on challenges.  She’s currently planning the rebuild of her home, and raising two boys and a puppy with her husband Derek.

For flexible, efficient, and accurate accounts and admin services in Christchurch, contact Flexecutive Director Sharon Hartley on
021 555 448 for a free consultation.

Flexecutive, Andrea Scott

Andrea is a certified bookkeeper and a member of the NZ Bookkeepers Association Incorporated, with experience working in finance roles in New Zealand and the UK.

She is dependable, motivated, dedicated and a technically skilled business professional who readily adapts to change.  Andrea has an extensive background in bookkeeping, payroll, tax, social media and has versatile administration skills.

In her own time, Andrea enjoys playing musical instruments, attending dance fitness classes and spending time with her family and puppy.

Partners

Xero is the emerging global leader of online accounting software that connects small businesses to their advisors and other services.  Xero provides business owners with real-time visibility of their financial position in a way that is simple, smart and secure. Click on this link for more information:  https://www.xero.com/nz/

FlexiTime is the perfect back office solution for businesses with remote, casual and flexible employees, or growing small businesses looking for an affordable payroll solution that can expand with your company.  FlexiTime saves you time by creating payrolls, rosters and billing straight from employee timesheets, and seamlessly integrates with Xero.

Click on this link for more information:  https://www.flexitime.co.nz/

No more boxes of paper receipts.  Snap your items with the Receipt Bank app, email them in, or upload receipts and invoices directly.  Their technology quickly scans, extracts and organises key information from all of your invoices, receipts and bills.  Link your preferred cloud accounting software to Receipt Bank with a few clicks. Paperless has never been so easy.

Click on this link for more information:  https://www.receipt-bank.com/